Looking to switch it up from the usual summer barbecue gathering at work? Try organizing an Ice Cream Sundae bar for the team to gather to decorate their own cones and bowls of ice cream instead on a hot summers day.
To put together a memorable ice cream experience, assemble these supplies and find volunteers to set up your next Ice Cream social for the following areas:
Promoting the Event
- Announce event details (date, time & location) via email at least one week or more prior to the date of the event
- Design & Print Event Posters
- Post Event Posters around office
Shopping for Supplies
Decor & Utensils
- Banner and or Signage
- Table Cloths
- Napkins
- Bowls
- Spoons
- Tongs
- Ice cream scoops
- Cups
- Baking Sheet
- Parchment paper
- Knives
Ice Cream
- Vanilla Ice Cream
- During our work ice cream social, we also offered chocolate ice cream to the mix
- Whipped Cream
- Cones
Toppings – Sauces
- Chocolate Syrup
- Caramel Syrup
- Strawberry Syrup
Toppings – Fruit
- Strawberries
- Blueberries
- Raspberries
Other Toppings
- Sprinkles
- Cereal
- Gummy Bears
Toppings – Nuts
You may want to consider making labels or little tent cards to label toppings, just in case there are those allergic to peanuts and other nuts.
- Almonds
- Pecans
- Walnuts
Toppings – Chocolate
- Reese’s Pieces
- M&Ms
- Chocolate Chips
Toppings – Baked Items
- Brownie Bites
- Oreo Cookies
- Wafers
Bar Setup
- Setup tablecloths and tables
- Chop up fruit and other large toppings into bite-sized pieces
- Organize bowls with various toppings with spoons and tongs
- Place ice cream scoopers with cups filled with hot water
- Setup decor and signage
- Pre-scoop ice cream on parchment paper on baking sheet, place in freezer (bring out at the start of the event)
- Arrange bowls, cones, napkins, and spoons
Help during Event
Announcer
- At start of event: Announce opening of Ice Cream Bar
- At end of the event: Announce last call for Ice Cream
Bar Helpers
- Keep bar area neat and tidy by cleaning up messes
- Refill bowls with toppings as needed
Other Helpers
- Run out to buy more ice cream, toppings, or utensils when running low
- Take photos to share with team
Clean-up
- Store, recycle or throw away leftover toppings, ice cream, and utensils
- Clean-up any spills or messes
- Throw away garbage
- Take down decor
- Take down posters
- Put away chairs and tables
Ice Cream Sundae Sundae Bar Checklist
Download the PDF checklist to print to help you set up for your Ice Cream Sundae Bar.
What other items would you add for your ice cream bar?
